Club Rules

The Club Rules are always displayed in the Clubhouse and are subject to continuous review by the Management Committee.

The Club Rules are rooted in :

  • the rules of the game of Bowls
  • the etiquette and traditions of the game of Bowls
  • the rules as a member of Chepstow Athletic Club
  • respect for playing partners, fellow competitors and fellow club members
  • respect for the fabric and facilities of the Clubhouse and the green
  • respect for our neighbours on Mathern Road and adjacent to the green

Any breach of rules is subject to investigation by the Management Committee.

Equal Opportunities

Chepstow Bowling Club is an equal opportunity sports club, and the Club policy is to provide bowling to all irrespective of gender, age, origin, orientation or ability.

Being an outdoor sport and occupying buildings and facilities of an older vintage, it is sometimes challenging to accommodate the needs of everyone, but we are committed to trying our best within the constraints of geography, terrain, facilities and budget

Health and Safety

Health and Safety Statement

1.    Introduction

Chepstow Bowling Club recognises its responsibilities under the Health and Safety at Work Act 1974 and accompanying legislation to ensure the following

  • To provide and maintain a safe Clubhouse and green, safe equipment and a safe environment for members and guests, particularly for volunteers working for the Club.
  • To ensure hazards are identified and that there is a regular assessment of risks.
  • To provide information, instruction and training as is necessary to ensure all can be assured of a safe and healthy working environment.
  • To promote awareness of Health and Safety, encouraging best practice.
  • To ensure it takes appropriate protective and preventative measures.
  • To ensure there is access to competent advice.

2.    Organisation and Responsibilities

Responsibility for ensuring that the Club complies with Health and Safety is vested in the Club’s Management Committee. A responsible person will undertake an annual pre-season Health and Safety Audit in March to ensure appropriate measures are in place to eliminate/mitigate risk.

3.    The Risks

As a small organisation, the Club does not employ staff but Health and Safety law requires that where volunteers are used on a regular basis, (e.g. Chairman, Secretary, Greens Staff) they should, for the purposes of the Act, be treated as employees. The Club has identified the following principal areas where it needs to monitor closely risks associated with the work done by volunteers.

  • Fire
  • Trips/Falls
  • Electricity
  • Chemicals/Fertilizers
  • Use of Machinery
  • Food Safety
  • First Aid
  • Children and “Adults at Risk”.

4.    Measures in Place to Mitigate Risk

Fire: The Fire extinguishers are annually inspected and serviced by qualified personnel. A Fire Procedure is in place, including a designated Fire Assembly Point.

Trips/Fall:  Access and egress equipment is available for work at height and for access onto the Green. Safe access is provided to enable disabled persons to access the clubhouse facilities including the toilets. An Accident Book is maintained in which all incidents are recorded.

Electricity:  Electrical installations and portable electrical equipment are subject to periodic inspection and testing.

Chemicals/Fertilizers:  Chemicals and Fertilizers are not stored at the Club and their application is by an Approved Ground Maintenance Contractor. Members are advised when such compounds are applied to the Green and the care to be taken when playing bowls.

Use of Machinery:  All machinery is kept fully maintained and regularly serviced.  First time users of machinery are trained and initially supervised by experienced operators.

Food Safety:  Kitchen facilities are maintained to a high standard and meet legal requirements.  Members are aware of Food Hygiene requirements.

First Aid:  The Club cannot necessarily from its own membership expect to have trained first aiders on hand.  However, emergency first aid training is provided as appropriate. The Club provides a first aid box, which is regularly checked. There is also a defibrillator situated at the neighbouring Chepstow Athletic Club with clear signage. Defibrillator training is provided as appropriate.

Children and “Adults at Risk”:  The Club has a clearly publicised Safeguarding and Child Protection Policy.

5     Dissemination of Health and Safety Information

A copy of this Health and Safety Policy statement is displayed within the Club.  Members are asked to familiarise themselves with the content and if necessary to draw the attention of Committee members to any areas of concern.

First Aid

The Club has first aid facilities appropriate to the injuries typically experienced on a bowling green in Chepstow weather, but can also take advantage of the First Aid facilities (including defibrillator) of the adjacent Chepstow Athletic Club.

The Club has a First Aid trained member, but that person is not always on duty.

Privacy and Data Protection

The Club complies with government guidelines on GDPR and protection of member data. No member data is held by the members of the Committee or displayed in the Clubhouse without the express permission of the Member.

The Club policy for privacy and data protection is subject to continuous review by the Management Committee.

Chepstow Bowling Club’s General Data Protection Regulations Policy (Privacy Policy) sets out its commitment to protecting personal data and how we implement that commitment with regards to the collection and use of personal data. Chepstow Bowling Club (the Club) is committed to ensuring that it complies with the General Data Protection Regulations 2018 (GDPR) principles, as listed below:

  • Meet its legal obligations as laid down by the General Data Protection Regulations.
  • Ensure that data is collected and used fairly and lawfully.
  • Process personal data only in order to meet its operational needs or fulfil its legal requirements.
  • Take steps to ensure that personal data is up to date and accurate.
  • Establish appropriate retention periods for personal data.
  • Provide Members with access to their personal information upon request.
  • Grant Members the right to have their personal information erased.
  • Provide adequate security measures to protect personal data.
  • Ensure Computer Security Software is current.
  • Ensure computers containing personnel information have their passwords changed on a regular basis.
  • Ensure that a nominated Member is responsible for data protection compliance and provides a point of contact for all data protection issues.
  • Regularly review data protection procedures and guidelines within the Club.

Data Protection

Personal Data is any data which may be used to identify, contact or locate a single person. The data will enable a list of current members and their membership status to be maintained. It will be used for administrative purposes, for example to enable the Secretary to send out pre-season letters, the Treasurer to monitor membership renewals etc. The Club holds for all members, their name, address, post code, date of birth, home and, where known, mobile phone number, as well as email addresses. This information is held on personal computers by those club officials with the need to process such information, principally the Club Treasurer and Club Secretary. Names and phone numbers are made available to all Members on the Club fixture card. Where Members have declared a disability, this information is held in hard copy form. Personal data will be kept for the current season and for the two previous seasons. Older data will be destroyed.   

Data Sharing

The only personal information shared is that relevant information required by other Bowling Associations or organisations to which the Club is affiliated, and is needed by those Associations or organisations in order that they can inform other affiliated Members of, for example, selection for Association matches, participation in competitions etc. Contact details for Club Officers will be displayed on the Club’s website and letterhead as necessary. All members of Chepstow Bowling Club are automatically social members of Chepstow Athletic Club (CAC). Member’s names and contact details will be shared with the CAC so that they can maintain a list of Members. Telephone numbers for members will be displayed on the Chepstow Bowling Club notice boards and fixture cards to enable team captains to contact Members and for Members to contact each other for the purpose of arranging competition matches. Under no circumstances will your personal data be disclosed to any other third party or used for any marketing purposes.

Data Erasure

Anyone who has their personal data held by the Club has the right to access, to view and to erase this data. The Club wants to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information that you think is inaccurate. The Club understands that failure to fulfil this entitlement will be a violation of GDPR and subject to penalties.

Data Breaches

In the event of a data breach posing any kind of threat to members personal information, the Club will inform the affected individuals within 72 hours.

Web Cookie Policy

This website uses “cookies” to augment the reader experience when viewing the website but no tracking of personal or private data is performed.

Safeguarding and Child Protection Policy

Chepstow Bowling Club has considered very carefully its responsibilities to the young people participating in bowls at our premises and within our club, and has produced this ‘Safeguarding and Child Protection Policy’ setting out the standards we wish to uphold in providing activities for children and safeguarding them accordingly.

1. Policy Statement

Chepstow Bowling Club acknowledges its duty of care to safeguard the welfare of all young people (defined as those under 18) involved in bowls within the club. All young people have a right to protection and for their requirements to be taken into account.

2. Policy Aims

• To provide young people with appropriate safety and protection whilst in the care of the club, and also to help them to enjoy their experience of the sport.

• To reassure parents that their children will receive the best practicable care possible whilst participating in activities within the club.

• To provide support to club members and volunteers to make informed and confident responses to specific child protection issues and to fulfil their role effectively.

3. Principles

• The welfare of young people is paramount.

• All young people and adults, whatever their age, culture, disability, gender, language, ethnic origin and religious beliefs have the right to protection from abuse.

• All suspicions and allegations of abuse and poor practice will be taken seriously and responded to swiftly and appropriately.

• All members have a responsibility to report concerns to the Club Welfare Officer.

• Club members, coaches and umpires will be supported, so they understand their role and responsibility with regard to the duty of care and protection of young people.

• Individuals will, as necessary, receive support through education and training and to be aware of and understand best practice and how to manage any welfare or child protection issues that may arise.

• Chepstow Bowling Club will work in partnership with young people and parents to review and implement child protection and safeguarding procedures.

• Chepstow Bowling Club’s policy and procedures are in accordance with statutory requirements and best practice.

4. Responsibilities, Communication, Monitoring and Review

• The Chepstow Bowling Club ‘Safeguarding and Child Protection Policy’ will be available to all members and parents.

• The Policy will be kept under review to ensure that any new legislation and best practice is adopted.

• The Management Committee has responsibility for ensuring that the policy and procedures are implemented and appropriate disciplinary action taken as necessary.

• The Club Welfare Officer has responsibility for responding to any allegations, concerns or child protection incidents and advising the Management Committee as necessary.

• Parents have a responsibility to work with the club in implementing procedures and providing their children with the necessary information to keep themselves safe.